Submit your paper (extended deadline: July 15th)
- University of California, Berkeley
- 6 – 7 November 2024
Call for BEST Practice : 11th Annual World Open Innovation Conference 2024
Submission Open – Deadline Extended! June 30th, 2024
Watch this video
Watch this video
Share Your Best Practice
WOIC 2024: Share Your Best Practice in Open Innovation
At the upcoming World Open Innovation Conference, WOIC 2024, we want to combine the best of both worlds and bring together researchers and practitioners. Therefore, we invite everyone to share a best practice from their corporate work or public policy experience. You will get the chance to receive feedback from a wide audience on how to improve and further develop the best practice from open innovation scientists or other practitioners. The best practice sessions are a great way to open up and share experiences with others to build a long-lasting community where practices, tips & tricks, and feedback are openly shared
Download Call for Submission (PDF)
Bilbao-Biscay
Connection
Bilbao, the beating heart of the Vizcaya region, offers a vibrant nexus of academia, corporate industry, and progressive politics that make it an ideal host for the WOIC. Rooted in a culture of open innovation, Bilbao is home to world-class universities and dynamic companies, all of which benefit from Biscay’s forward-thinking policies that encourage growth and collaboration. The city’s commitment to research and its knowledge-driven ecosystem makes it a perfect breeding ground for new ideas and a center for disseminating cutting-edge practices in the joint creation of value. Join us in Bilbao and experience firsthand your contribution to global innovation.
Award for the Best Open Innovation Practice!
Convinced? Then go ahead and apply for a best practice session!
Share tools, processes or approaches you used or experienced in the context of open innovation that led to success. We are particularly interested in practices that align with this year’s conference theme, “Bringing Together Stakeholders for Joint Value Creation”, which involves exploring the synergy of diverse stakeholders in enhancing value.
Submission Guidelines for the Best Practice Session
We encourage you to share your best practice and contribute to the conversation on open innovation at WOIC 2024.
You have two submission options to choose from:
1.
PowerPoint presentation (max. 10 slides)
An application should include the name of the participating organization(s), the name of the author(s) who would present at the conference if accepted, and a description of the Best Practice that would be presented.
2.
Word/PDF document (max. 2 pages)
An application should include the name of the participating organization(s), the name of the author(s) who would present at the conference if accepted, and a description of the Best Practice that would be presented.
Please read the instructions provided through the application portal carefully as failure to comply with the guidelines leads to automatic disqualification of the Best Practice*
Submission Deadline and Notification
Submission deadline is June 16, 2024. Notification of acceptance can be expected by July 1. Note that registration for the conference by August 15 is a condition to presentation on site.
Submission website opens.
April 22nd, 2024
Deadline for Best Practice submission.
June 30th, 2024
Notification of Acceptance for a Best Practice presentation.
July 1st, 2024
Confirmation of Participation in the WOIC 2024
August 15th, 2024
Deadline for Early Bird Registration.
September 2nd, 2024
Doctoral consortium and Dinner pre-event
November 5th, 2024
Main Conference Dates.
November 6-7th, 2024
Post-conference visit (optional).
November 8th, 2024
Why?
Benefits of Participation
- Connect with a diverse community of researchers, practitioners, and industry experts
- Receive valuable feedback to improve and enhance your best practice
- Gain exposure and raise awareness about your innovative approaches to open innovation
- Explore potential collaborations or co-creation opportunities with other participants
Frequently Asked Questions
Choose a category to quickly find the help you need
Presenters
What is the purpose of the Best Practice Sessions at WOIC 2024?
The Best Practice Sessions at WOIC 2024 aim to bring together researchers and practitioners to share their successful tools, processes, or approaches related to open innovation. Participants can receive feedback from a diverse audience, including open innovation scientists and practitioners, to further develop and improve their best practices.
What are the benefits of participating in the Best Practice Sessions?
Participating in the Best Practice Sessions offers several benefits, including the opportunity to share your state-of-the-art practices, receive feedback to enhance them further, and raise awareness about your topic of interest. Additionally, there is a possibility of establishing collaborations or co-creation opportunities with other practitioners and academics, leading to potential joint research projects or partnerships.
Are there any submission tips you can provide?
Please read the instructions carefully and be mindful of the selection process! To determine which Best Practice presentation ultimately makes it into the final program, we use a scorecard assessment method based on 5 criteria. Once your presentation proposal is received, we evaluate these 5 criteria on a scale from 1 to 5 (1 is least satisfactory, 5 is most satisfactory). Subsequently, we sum up each individual score for a total of 25 points. More points mean a higher total score and hence a higher chance of being invited to present at WOIC 2024.
What are the accepted themes for a Best Practice submission?
We encourage you to submit your Best Practice in line with the following themes:
– Open Innovation Strategy
– Policy & Governance
– Open Innovation Platforms and/or Ecosystems
– Open Innovation Processes
– The Human Side of Open Innovation
– Conference theme: “Open Innovation and Emerging Technologies”
Note: Do you have a Best Practice that does not fit any of these themes? Amazing! We are very curious to receive your submission as well.
Which are the assessment criteria for Best Practice submissions?
The assessment criteria include the following baseline criteria:
Originality and Uniqueness: We assess the level of innovation and novelty demonstrated by the open innovation best practice. We look for practices that introduce new ideas, approaches, or strategies that haven’t been widely explored before.
Collaboration and Engagement: We consider the level of collaboration and engagement fostered by the open innovation best practices. We look for practices that encourage external partnerships, knowledge sharing, and the active involvement of stakeholders.
Relevance to Open Innovation Community: We consider the relevance and applicability of the open innovation best practice to the wider Open Innovation community (including, but also beyond academia). We look for practices that address common challenges, resonate with the community’s needs, and provide valuable insights and lessons for others.
Additionally, we perform the triage of the best practices based on results and scalability of this best practice. We encourage every practitioner to include them if they have them. However, these aspects are not mandatory.
Demonstrated Results and Evidence: We look for submissions that provide strong evidence of the effectiveness of the open innovation practices. We consider case studies, metrics, success stories, or tangible outcomes that showcase the practical implementation and positive results achieved.
Scalability and Replicability: Finally, we evaluate whether the open innovation best practices can be easily scaled and replicated across different organizations or industries. We consider whether they have the potential to generate value in various contexts.
Note: These criteria are used to assess the fit of your Best Practice with the WOIC 2024 program, and if accepted, you are invited to present it during the conference. Different criteria are used to decide the winners of the Best Open innovation Practice award.
CRITERIA FOR PRESENTATIONS:
CONTENT –
25% Fresh Approach
25% Inspired to Take Action When I get back to the office
DELIVERY –
25% Message was Clear
25% The Speaker was engaging and held my interest
Can I submit multiple Best Practices?
Yes, you can! However, bear in mind that we require at least one different presenter (a co-author) for each of the Best Practices accepted to the conference.
Can I include evidence of results and scalability in my submission?
Yes, evidence of results and scalability are encouraged in your submission. Providing case studies, metrics, success stories, or tangible outcomes that demonstrate the effectiveness of your open innovation practice can positively impact the evaluation. Similarly, showcasing evidence of scaling the practice to different contexts (e.g., industries) with tangible results will enhance your submission.
Is it mandatory to include the ‘extra’ evaluation criteria in my submission?
While the ‘extra’ evaluation criteria are encouraged, they are not mandatory. You can include them if your best practice aligns with them, but they are not a requirement for submission.
Which presentation formats are accepted?
When applying to present a Best Practice, please submit your application as a 10-Slide PowerPoint Presentation or a 2-page Word document. Applications that do not meet these criteria will be desk rejected. If accepted (acceptance is confirmed in writing, through email), your presentation during the conference should be delivered as a 10-minute presentation (talk), accompanied by slides (max. 10).
Will there be an award for the Best Open Innovation Practice?
Yes, there will be an award for the Best Open Innovation Practice. The presentation(s) with the highest evaluation score will be recognized with a prestigious award during the conference. The audience in the conference will vote after every Best Practice session based on the following criteria:
Content
25% Fresh approach
25% Inspired to take action when I get back to the office
Delivery
25% Message was clear
25% The speaker was engaging and held my interest
When is the notification of acceptance?
A notification of acceptance is communicated over email on July 1st by the Industry Team at WOIC
May I invite a co-author to co-present with me?
Yes, you may, provided that you can fit your talk within the allocated timeframe (10-minute presentation). We generally advise that you choose a main speaker and rely on the support of co-authors or co-contributors during the Q&A/discussion moment.
Do you provide any (financial) support with travel, accommodation or VISA issues?
WOIC conferences are run on a very tight budget, so unfortunately, we cannot help presenters financially with travel or hotel expenses. It is important you take this into account as you decide whether to attend in person, present virtually, or not attend at all. Discount on the conference ticket prices is also not possible to offer.
Are you able to issue a letter of invitation?
If selected to present a Best Practice, we will be able to confirm (in writing) your inclusion in the conference program. Additionally, we can provide a standardized letter of invitation to support your VISA application process.
Should my Best Practice presentation be the same slide deck as the one submitted during the application period?
Not necessarily, but we recommend you keep similar content since that’s what has been approved by the Industry Team. However, we encourage you to update the presentation in terms of storytelling, metrics shown, design and format, etc. We will ask you to share with us your final version in either PDF or PPT formats at least two weeks prior to the start of the conference (by October 20th, 2024).
Do you provide any feedback to the Best Practice presentations prior to the conference?
In case you would like us to review and give feedback on your presentation deck before the conference takes place, we request you to share it with us one month before the conference (by October 7-8, 2024). One of the members of the Industry Team will help you with this.
Is there a presentation format or structure I should adhere to?
No, there is no specific structure or format other than limiting to 10 slides (max.) in PDF or PowerPoint format. Please make sure your decks are professional, clear, without too much clutter, and easy for listeners for whom English is not the first language to understand. More visuals are preferred over lots of text.
What is the structure of the Best Practice sessions at the conference?
The program of the WOIC 2024 is still under development, so we advise you to check our website and socials for the latest updates. Nonetheless, each Best Practice session will last 60 to 90 minutes and will feature 3 Best Practice presentations of 10 minutes (max.) each. There will be a Q&A and discussion at the end.
Will my presentation be shared with all the attendees of WOIC 2024?
Only if you consent to it. We will share a form about it if your Best Practice gets accepted to the conference. However, we recommend you avoid any confidential information in your slides so that we can easily distribute your Best Practice presentation to conference attendees; especially those who have shown interest in your work.
Attendees
Can I attend more than one Best Practice Session at WOIC 2024?
Yes, certainly! We’d be thrilled to see you in as many sessions as possible. However, please bear in mind that some Best Practice Sessions run in parallel. Therefore, we advise you to plan ahead.
Is pre-registration necessary?
As a presenter, pre-registration is mandatory. For non-presenters, pre-registration is not mandatory. Please remember that our sessions run in parallel with other events at WOIC 2024, so spaces are limited.
Are the Best Practice Presentations recorded?
No, typically the sessions are not recorded and there is no live transmission available. Some exceptions do apply – during earlier editions of WOIC, we have offered an online attendance option. Please consult the official WOIC 2024 agenda for full details and the latest updates about it.
Can I bring my laptop/tablet to the sessions? Are phones allowed?
Yes, you may bring all your electronic devices to the Best Practice sessions but please be mindful while using them. The Best Practice Team advises all participants to dedicate their full attention to the discussions in the room as a show of respect and to make the most out of the session.
Can I take photos?
Of course! Feel free to take photos during the sessions and share them on your favourite socials tagging our Speakers, Moderators, colleagues and using the hashtag #WOIC2024!
Which are the Best Practice sessions scheduled for WOIC 2024?
All Best Practice presentations are featured in the official conference program. Please consult this program frequently through the conference app, as last-minute changes may occur.
What is the difference between a Best Practice and an Industry Challenge Session?
The two types of sessions are different in terms of content, engagement, scope and scale. On the one hand, Best Practice Presentations are 3×10-minute presentations, followed by an interactive Q&A and discussion. On the other hand, Industry Challenge sessions are 60-minute problem-solving workshops. Best Practice sessions offer a condensed view of a key theme, while a Challenge Session allows for deep dives, longer debates and first-hand participation to solve the challenge(s) in question.
Who is moderating each of the sessions?
Each best practice session features a dedicated moderator. The task of the moderator is to introduce each of the 3 speakers and help facilitate the post-presentation Q&A discussion.
Examples of Past Best Practices
Submit Your Best Practice Now!
Ready to share your best practice with the world? Submit your entry today and be part of the WOIC 2024 best practice sessions.
Apply Now
Twitter
Instagram
Linkedin-in
Youtube
World Open Innovation
About us
The World Open Innovation Conference (WOIC) brings theory and practice closer together. We seek the latest in academic research on open innovation, and combine this in our program with challenges faced by industry executives and policymakers who manage open innovation in their organizations.
World Open Innovation Conference
